This Privacy Notice informs you about our policy regarding the data that we collect, store, process, and share including your personal data which will be used by IFSU Human Resource Information System (HRIS). It is our policy to respect and uphold data privacy rights and to ensure that all personal data collected from applicants are processed pursuant to the general principles of transparency, legitimate purpose, and proportionality as stated in the Data Privacy Act of 2012 (DPA).
IFSU HRIS collects or acquires personal information through various means. The collected information may require the following:
IFSU HRIS collects, stores, and processes personal data from its current, past and prospective application, from application and throughout of their employment at the university. This will include:
IFSU HRIS uses the information collected to the extent permitted by law. We use your personal data to pursue our legitimate interests as an educational institution including a variety of academic, administrative, research, and statistical purposes. Data collected are used solely for the following purposes:
Data under the custody of IFSU HRIS shall be disclosed only to its authorized recipients such as HRD Members, Deans, Directors, Vice Presidents and President. Otherwise, data with third parties shall be only given with applicant's consent, or when required or permitted by our policies and application law, such as with:
How We Transfer Your Data?
Where IFSU HRIS considers it necessary or appropriate, for the purposes of data storage, processing, and/or providing any service or product on our behalf, or implementing an academic linkage program, we may transfer your personal data to third parties within or outside of the Philippines, under conditions of confidentiality and similar levels of security safeguards.
We are putting in place organizational, administrative, technical, and physical security measures to safeguard your personal data. Only authorized personnel have access to your personal data, the exchange of which (mainly within campus) is facilitated through email ad paper files. Should third parties need access to your personal data, we require a non-disclosure agreement and/or a data sharing agreement with them, in compliance with the Data Privacy Act of 2012 (DPA) and the Data Privacy Act Implementing Rules and Regulations (DPA-IRR). Your paper and digital files are surely stored: employing physical security to safeguard the paper files and technical security to protect the digital files.
We keep your paper and digital files only for as long as necessary. When your personal data is no longer needed, we take reasonable steps to securely destroy such information or permanently deleted beyond retrieval. Paper files are securely shredded; and electronic information is deleted. Erase applied so that this is no longer recoverable nor reproducible.
You have the right to be informed, object to processing, access and rectify, or request the rectification, suspension and/or withdrawal of your personal data, including any such information held by third parties, with whom IFSU HRIS has a data sharing agreement; and be identified in case of damage pursuant to the provisions of the DPA-IRR.
If you want to exercise any of your rights, or if you have any questions about how we process your personal data; please contact IFUGAO STATE UNIVERSITY' Data Protection Officer, through the following channels:
If you are not satisfied with the way your data is being handled, or if you suspect that a security incident involving personal data has occurred, you may lodge your complaint or notify us at [email protected]